Executive Assistant to Business Tech

Posted 3 weeks ago by Daniel Fransson
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Job Description

Are you a proactive, structured professional with an eye for details and have a passion for administration and communication? Do you want to be part of a fast-paced environment where you support and work closely with senior leaders in the Group? We are currently looking for an Executive Assistant to our Group, the role is based in Stockholm.


In the role as Executive Assistant, you will provide our CTO support in the day to day operations. The role is broad, ranging from administrative tasks to planning and coordinating meetings. The position will be based in Stockholm, you will report to the CTO.

Your responsibilities will include

Give administrative support to the CTO.
Manage and maintain schedules and emails, optimizing time and proactive planning
Prepare meetings, agendas, keeping records and following up on action points
Produce and review presentation material
Organize external and internal meetings
Book business travel arrangements, including flights, transportation and lodgings
Your mindset and skills

We are a fast-paced company going through a digital transformation where cross functional teamwork, ‘keeping it simple’ and personal responsibility are key aspects to both yours and our growth. You possess a great drive, openness to change, a doer attitude with a service minded and agile approach. You are interested in working in a tech function where you have a global role, with many different contacts. In this role you are expected to be an ambassador for the Group values and you constantly look for new possibilities to improve our ways of working.

To succeed in this role, you will need to demonstrate

Minimum 3 years of experience as Executive Assistant with a demonstrated history of working at Executive management level, preferably in a fast-paced organization
Experience from an international organization
Strong administration and organizational skills
Solution Oriented
Excellent communication skills
High levels of discretion, integrity and professionalism
Good initiative, time and workload management
Excellent MS Office skills (particularly Excel, PowerPoint and Word)
Strong attention to detail with a high focus on quality in your work
Ability to work both on site and remote when needed
Fluency in English and Swedish, both written and spoken